Vendor Application

Thank you for your interest in vending at the Viridis Genii Symposium. Please review and fill out the information below to be considered for our event. In order to vend at our event you must also purchase a ticket to the event. There are no exceptions to this so please be mindful of this. As well, anyone who you plan to assist with your booth must also have a ticket to the event paid in full. We structure the event as such so you may attend and vend the event and there is no need to miss any of the lectures. People usually shop during breaks between lectures and sometimes during workshop sessions. This is a small intimate gathering and we hope you are joining us to attend the event as well as sell your wares. 

  • Vending Your Own Booth

  • The Witches Market will be held outside on a grassy lawn. The cost is $150 for a 10x10 space, This price DOES NOT include a ticket to the event. You must buy this separately and prior to paying to vend. Vendor is responsible for providing their own covered tent/walls, and any tables, chairs needed to display wares.

    Advertising Included for Vendors:
    All approved vendors will be listed on the symposium’s website on our vendor page. There will be a table provided where vendors may place free printed material for the benefit of all conference goers.

    If you have any special coupons or items you’d like to offer to ticket holders, we are willing to distribute them to attendees for an additional $15 for each unique item. Items must be sent to the Symposium organizer Catamara Rosarium (address listed below w/ payment options) no later than July 1st, 2023.
  • Please use the three file upload fields below to upload images that will serve as good examples of what you will be selling.
  • Accepted file types: jpg, png, pdf, jpeg, Max. file size: 1,000 MB.
  • Accepted file types: jpg, png, pdf, jpeg, Max. file size: 1,000 MB.
  • Accepted file types: jpg, png, pdf, jpeg, Max. file size: 1,000 MB.
  • Please upload an image logo or image relevant to your business and what you sell. The symposium will use this in social media marketing. Image size should be 600x600 pixels.
  • Accepted file types: jpg, png, pdf, jpeg, Max. file size: 1,000 MB.

  • Sponsorship

  • We are extending the opportunity to vendors and businesses in the Herbal and Esoteric field to become an official Sponsor of the Viridis Genii Symposium. For more information about our different levels of sponsorship visit https://viridisgenii.com/vendor-advertising-application/

  • Final Information

  • $0.00
  • The above amount has been generated based on the selections you've made in this application. It will be the total amount that you're expected to send if you receive a confirmation of acceptance. If you do not send the whole amount, we cannot reserve your space.

    Payment must be received within two weeks of the acceptance email. We cannot guarantee your space until payment is received.

    Payments made via PAYPAL should be sent to catamara@viridisgenii.com

  • 1.) Exhibitor agrees to abide by all applicable laws, ordinances and regulations pertaining to health, fire prevention and public safety.

    2.) Exhibitor agrees that all items sold must be listed and described on the attached vendor application. The Viridis Genii Symposium reserves the right to deny sale of any items not listed on your application. Exhibitor is solely responsible for the collection and payment of any/all applicable sales tax.

    3.) Exhibitor agrees to set up at designated times (will be communicated to you upon approval) on July 21st, 2023. The Vendor must remain open until the close of each day unless otherwise approved (may shut down during lectures, would recommend being open during workshops). Vendors should plan to be broken down by 9:00am Monday July 24th, 2023.

    4.) Exhibitor’s are required to remain set up for the duration of the symposium even if they have sold out of their inventory and will not begin taking down their display until the close of the event unless otherwise approved by the Symposium organizers prior. Leaving early makes the event look in disarray and vendors who leave early will not be allowed to participate in the future.

    5.) Exhibitor shall keep the booth area in a clean and sanitary condition at all times. Vendor shall be responsible for removing any and all trash from their booth and surrounding area, and disposing it in the designated recycling or trash container provided on site.

    6.) Exhibitor is responsible for providing their own 10x10 booth, tables, chairs, contents, decorations, and fixtures needed unless other arrangements have been made with the organizers.

    7.) Exhibitors with children- Children are not allowed on site due to rules and regulations of the event space.

    8.) Exhibitor agrees to indemnify and hold harmless the Viridis Genii Symposium and Gwinwood Retreat Center and its presenters, agents and employees from any and all claims, causes of action suits, damages, theft, injuries and losses to any person or goods arising out of or in any way connected with the renting of space at the event. Exhibitor agrees that this is intended to be a full and final compromise and release of any claims, demands, causes, actions and causes of actions known or unknown.

    9.) The Viridis Genii Symposium will not be liable for refunds or any other liabilities whatsoever for the disruption of the event due to reason of enclosure in which the event is to be produced, being before or during the festival, destroyed by fire or other calamity, or by any Act of Gods or Goddesses (including but not limited to weather), public enemy, strikes, statutes, or any other cause.

    10.) Exhibitor agrees to maintain the dignity and integrity of The Viridis Genii Symposium and will not perform any acts of a harmful nature. The Viridis Genii Symposium reserves the sole right to ask any exhibitor or its employees to leave the symposium that they feel are not acting in the best interest of the event.

    11.) Exhibitor understands that upon confirmation and payment, vending booth fees are nonrefundable.

    12.) This agreement constitutes the entire contract between The Viridis Genii Symposium and the exhibitor. No changes shall be valid unless agreed to by both parties in writing.

    I understand and agree with all conditions of this contract.

    By virtually signing this agreement below, I affirm that I have read the Viridis Genii Symposium Vending Agreement contained within this document and agree to its terms and conditions. and agree to the terms within.

    COMPLETING AND SUBMITTING THIS APPLICATION IS NOT A GUARANTEE OF SPACE. THIS APPLICATION SHALL NOT BE A BINDING CONTRACT UNTIL THIS APPLICATION HAS BEEN APPROVED BY BOTH THE EXHIBITOR and AN AUTHORIZED REPRESENTATIVE OF THE Viridis Genii Symposium.
  • PLEASE MAKE SURE ALL REQUIRED FIELDS ARE FILLED OUT BEFORE SUBMITTING THIS FORM. **If you miss any required fields the form may appear as if it was submitted properly even though it was not. You will receive a confirmation email upon receipt of your application. If you do not receive a confirmation email, it is likely we did not receive your application.

 

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